Warren Hills Athletic Booster Club Volunteering

Listed be low are general descriptions of the Booster Club committees and what their activities include.  You may volunteer to be a member of a committee or only to work individual activities.  Committee members qualify for their parent points for an athlete each year that they serve.   You may use the email address listed under a committees desciption to request additional information or to volunteer.

To find out your current total of Parent Points or Students Athletic Points email us at: Jacket@whabc.org

 Winter Food Concession Committee (4 Members)

To sign up to work at the concession stand you can find available dates and times on the Concession Stand page then email dates and times you are requesting to ConcessionStand@whabc.org or call Tina Hinck at 689-4452.  You can also use this contact information if you would like to serve on the Winter Food Concession Committee or have questions on what is involved.

Description:

1. The Athletic Booster Club runs the Winter food concession stand during the basketball and wrestling matches.
2. The winter seasons runs from mid December until the middle to late February (early March every other year for the wrestling districts)
3. Normally each event is broken into an early and late shift.  There are some Saturdays when there are wrestling dual meets, tournaments or combination of wrestling and basketball when there would be additional shifts required.

Committee Responsibilities:

1. Purchasing items to be sold at the concession stand.
2. Scheduling volunteers to work the stand.  Three to four workers per shift are optimal but there should be a minimum of two workers.  During tournaments there may be a need for additional volunteers.  Volunteers are not allowed to have their children behind the concession tables.
3. Having at least one person working the first shift who is familiar with the set up procedure and one person working the last shift who knows how to break down the stand and will be responsible for the cash box.
4. Having the cash box read with the startup money and at the stand by the beginning of the first shift.
5. Delivering all proceeds and bills to the Athletic Booster Club Treasurer.
6. Recording volunteer's names and the dates and times worked.
7. Reporting on the concession stand at the monthly Booster Club meetings from October through March.

Merchandise Committee (4 members)

If you would like to sell Athletic Booster Club merchandise to your son's or daughter's teams games during the Winter or Spring season you can contact the Merchandise Committee by emailing Merchandise@whabc.org or calling Tina Hinck at 689-4452.  You can also use this contact information if you would like to serve on the Merchandise Committee or have questions on what is involved.

Description:

1. The Athletic Booster Club sells a number of school spirit items throughout the school year.  The primary time is during the fall at the home varsity football games.  Some volunteers take sample boxes to other games to take orders.  Items are also sold by order form at the winter basketball games and wrestling matches, the Middle and High School front offices, and the Athletic Booster Club website.

Committee Responsibilities:

1. Monitoring and maintaining inventory of standard items.
2. Making recommendations to the Athletic Club Board on new standard or temporary items to sell.
3. Scheduling volunteers to work the stand during home varsity football games.
4. Having merchandise table setup an hour prior to game time.
5. Having the cash box ready with the startup money at the stand by the beginning of the first shift.
6. Delivering all proceeds and bills to the Athletic Booster Club Treasurer.
7. Reporting at the monthly Athletic Booster Club meetings on committee items.

Fall Sports Program (4-5 members)

If you would like to sell Ads for the Athletic Booster Club's Fall 2006 Sports Program you can contact the Fall Sports Program Committee by emailing  FallProgram@whabc.org or calling Doug Hinck at 689-4452.  You can also use this contact information if you would like to serve on the Fall Sports Program Committee or have questions on what is involved.

Description:

1. The Athletic Booster Club assembles and prints the fall sports program.
2. The committee has various activities from March through the beginning of November.
   1. March through July - Soliciting Ads from merchants
   2. August - Program construction
   3. September through beginning of November - Program Sales
3. The program contains freshmen, junior varsity and varsity team pictures for each of the fall sport teams as well as the marching band.  Also included are senior pictures by team and if room the pictures of the team captains.
4. The programs are primarily sold at the home varsity football games but are also listed on the merchandise order form and on the website.

Committee Responsibilities:

1. Updating and mailing of advertisement order forms to current advertisers and following up with non-responders after the deadline has past.
2. Recruitment of new advertisers. 
3. Design of cover.
4. Working with Athletic Office to obtain school items for program.
5. Construction of program and delivery to publisher.
6. Scheduling three to four volunteers to sell programs during home varsity football games.  Arriving at football games an hour prior to start of game with programs and start up money for sellers.
7. Mailing thank-you letter and complementary program to advertisers.
8. Reporting at the monthly Athletic Booster Club meetings on committee items.

Picture Committee (2 members)

To sign up to work Picture Days you can find available dates and times on the Picture Days page then email dates and times you are requesting to Pictures@whabc.org or call Tina Hinck at 689-4452. 

1. Athletic pictures for the Middle and High School are taken two or three days during each of the following seasons:
   1. Fall - late August
   2. Winter - mid December
   3. Spring - late March or early April
2. Pictures dates are scheduled with DaVor by the Athletic Office and normally start at around 2:15 pm and last for about two hours.
3. The Booster Club assists the photographers with collecting the money envelops and keeping track of the packages purchased by the athletes.

Committee Responsibilities:

1. Scheduling two volunteers per photographer.  There are one or two photographers at each session.  Brief volunteers on what they are required to do.
2. Tallying and calculating the Booster Club Share based on packages bought.
3. Delivering fall team pictures to Fall Program Committee.
4. Athlete's pictures will be delivered to committee chairperson who will check order for completeness against records taken on picture day.
5. Committee will work with Athletic Office and DaVor if there are any problems with pictures or missing pictures.
6. Reporting results at the next Booster Club monthly meeting.

Scholarship Committee (3 members)

Committee is currently filled for the 2005-06 school year.

Description:

1. Athletic Booster Club awards two $500 and two $250 scholarships each year.
2. Scholarships applications are reviewed and awards determined during April.

Committee Responsibilities:

1. Reviewing scholarship applications and following up with school if any items need clarifying or are missing.
2. Meeting as a committee to score applications and determine scholarship recipients.
3. Reporting to the Athletic Club Board at the April meeting on the winners of the scholarships.
4. Making recommendations to the Booster Club Board for changes to the Scholarship process.

Jacket Committee (1 member)

Description:

1. After each sports season the Athletic Booster Club awards jackets to athletes who have attained six points and whose parents have met their requirement of three points for volunteering.
2. The jackets are awarded in November, March, and June.

Committee Responsibilities:

1. Deliver jacket award and non-qualifying letters to Athletic Office.
2. Deliver list of athletes who have been awarded jacket to All Sports along with the deadline for placing jacket orders.  Three or four days prior to deadline follow up with All Sports to see if there are any athletes who have not placed their order and follow up with these families.
3. Identify to committees the parents who should be contacted for volunteering due to a son or daughter that is soon to qualify for their jacket.
4. Reporting jacket results at the next Athletic Booster Club monthly meeting after the jacket order has been completed.